Executive Operations Admin
* The recruiting process for every candidate and position includes at least one video zoom or in person meeting with an Ascender. We do not use Signal Messenger.
Summary
We are seeking a highly capable, tech-driven operations professional eager to grow from a strategic administrative role into an operational leader within a fast-growing tech company. This role is ideal for someone who thrives on process improvement, leverages technology to drive efficiency, and is passionate about building scalable, sustainable business operations. The Executive Operations Admin will serve as a key partner to leadership, ensuring smooth execution of critical business functions while implementing and optimizing digital solutions that streamline workflows. This is an opportunity to learn, innovate, and grow into a leadership role within Ascendco Health.
Key Responsibilities
1. Continuous Improvement & System Optimization
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- Identify inefficiencies and implement cloud-based tools to streamline operations and improve decision-making.
- Develop and refine scalable workflows to ensure improvements are sustainable.
- Use data insights to drive continuous improvement initiatives that support company growth.
2. Executive & Operational Support
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- Partner with leadership by managing high-level administrative tasks and proactively addressing operational challenges.
- Oversee scheduling, project timelines, and cross-functional coordination to keep initiatives on track.
- Own internal documentation, ensuring accurate and organized records of policies, vendor agreements, and workflows.
3. Event & Client Engagement Coordination
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- Plan and execute internal and external events, managing logistics, technology integration, and client experiences.
- Coordinate executive travel, accommodations, and client interactions to strengthen brand presence.
4. HR & Internal Operations
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- Support HR functions, including onboarding, training coordination, and employee engagement.
- Act as a central communication hub for internal teams, ensuring alignment across departments.
5. Strategic Projects & Innovation
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- Assist in executing high-impact operational initiatives, including automation and vendor management.
- Contribute to scaling internal systems by testing, refining, and optimizing workflows.
What We’re Looking For
- Tech-Savvy Operations Mindset: Skilled at leveraging technology (automation, cloud-based tools, analytics) to enhance efficiency.
- Proactive Problem Solver: Anticipates challenges and creates solutions before they become issues.
- Strategic Execution: Balances high-level process improvements with hands-on administrative execution.
- Data-Driven Thinking: Uses insights to optimize workflows and recommend improvements.
- Adaptability in Fast-Paced Environments: Prioritizes effectively and thrives in evolving conditions.
- Confidentiality & Professionalism: Trusted to manage sensitive business information with integrity.
Why Join Ascendco?
- Career Growth: A launchpad into higher-level operational leadership.
- Impactful Work: Play a critical role in optimizing processes and shaping the future of operations.
- Tech-Forward Environment: Join a company that embraces innovation and digital integration.
- Mentorship & Development: Work directly with leadership and gain exposure to strategic decision-making in a fast-growing company.
Our Commitment to You
This is more than an administrative role—it’s an opportunity to accelerate your career path toward operational leadership. If you are motivated to leverage technology to transform business operations, we’d love to hear from you